What is the standard integration method used by FIGmd?
FIGmd uses the data-pull model. In this scenario, FIGmd fully manages the reporting process, with minimal impact to the practice. The vendor installs software on the local practice's server, which queries the EHR's backend database and extracts relevant clinical data. This software runs passively in the background, typically during off-hours, and does not affect clinical workflows or EHR performance.
What is/are the other method(s) that can be used to retrieve data?
FIGmd uses the data-push scenario when the software installation is not possible. In this situation, the practice IT staff sends the Registry a file each month containing all of the required data. Additionally a private cloud option is available for healthcare providers in larger academic and health system environments who wish to participate in the AQUA Registry, but do not want to release identified data outside their networks.
How long will it take for the first initial data extraction to be completed after mapping?
Initially, it takes two to three weeks to collect the data. After data is collected, FIGmd reviews it with the practice and makes any necessary mapping adjustments.
Does the Registry require real-time access?
The Registry does not require real-time access. The data pull runs early in the morning (between midnight – 6 a.m.) so it does not inconvenience the participating sites.
How are outcomes reported?
Sites will access real-time data summaries using a secure log-in. Each practice and physician will receive a benchmark report with comparisons with the national benchmarks. In early 2017, the AUA plans to publish the first national AQUA Registry report, Prostate Cancer Diagnosis, Treatment and Outcomes in the United States.
What other resources are needed?
Minimal time is required; local practice IT burden is estimated to be 30-40 minutes for software installation. FIGmd works directly with each practice's IT department to complete the mapping integration process. No ongoing maintenance or effort from local clinicians or support staff is required.
Where is the extracted information stored?
The Registry data are stored on Amazon Cloud, a secure, protected server that has been evaluated at the "moderate" level for Federal government systems. A full list of Amazon's security measures, including a white paper on Amazon's security processes, can be found on the Amazon Web Services (AWS) website. AWS complies with all applicable Health Insurance Portability and Accountability Act (HIPAA) regulations. AUA's utmost priority is to maintain the confidentiality of patient information.
Who will work with the practice to rectify any issues with the system?
FIGmd works directly with the practice and monitors the system. If it detects a problem, FIGmd will immediately notify the practice.