American Urological Association Section Submission Request for One Course of Choice

The Following Information Applies for the 2023 Schedule

• The AUA offers one Course of Choice along with one speaker (based on the speaker's availability) to each AUA Section for their 2023 Annual Meeting.
• Advanced Practice Provider (APP) Course of Choice offering: An AUA Section may choose the APP course offering as their one Course of Choice for their 2023 Annual Meeting. The APP course offering consists of (4), approximately 30-minute lectures with (2) speakers.
• If any additional faculty are required for the selected course, the Section will be required to cover expenses for the additional faculty.
• All Courses of Choice are supported by AUA and are intended for availability to all Section meetings attendees, and are to be designated as part of the Section's overall program. The Section may not charge a separate registration fee for the chosen course.
• Sections may not charge an Annual Meeting registration fee to the Course of Choice speaker(s).
• AUA should be acknowledged in all promotional materials presented to learners.

Expenses

Approved expenses for the individual speaker(s) whose course has been chosen will be reimbursed directly upon submission of an expense report with original receipts.

Please email all original receipts (scanned/photo copied or digital photos) to Beeta Nazemian/AUA Office of Education at bnazemian@AUAnet.org.

AUA reimbursement is limited to those expenses as they relate to the speaker's participation in the AUA's Course of Choice. Expenses incurred for attending the remainder of the Annual Meeting will be not reimbursed.

Allowable expenses are as follows:

Non-Staff Transportation

• Reimbursed based on 21-day advance coach airfare (with original receipt). Any fare exceeding $400 must be pre-approved by AUA prior to booking.
• Extra costs for upgrades, travel agent/service fees, or ticket changes/charges after the purchase will not be reimbursed.
• Fees for changes made to return flights from the meeting, due to inclement weather or other extenuating circumstances, will not be reimbursed without approval.
• Hourly parking charges at your home airport garage will not be reimbursed. Please utilize long-term parking. Valet parking of any kind will not be reimbursed.

Non-Staff Lodging

• Maximum one night of lodging reimbursed.
• If two nights are required to deliver the presentation, contact AUA staff for approval. Two nights must not exceed $675.00.

Meals

• Meals are reimbursed on travel and course days when meals are not provided by the Section at the following rates: maximum breakfast $25, lunch $35, dinner $65 (with original receipts).

Ground Transportation

• Use of upgraded transportation such as limo, town car, UberSelect, UberBlack or the equivalent from another provider for ground transportation is not reimbursable unless it is the most economical method of transportation available.
• Ground transportation to and from the meeting location airport will be reimbursed at the average roundtrip taxi cost. Alternative transportation reimbursements will be based on this rate (i.e. if you choose to rent a car and the round trip taxi is $50, we will reimburse up to $50).
• Use of a taxi or other transportation to the home airport will be capped at the equivalent cost of mileage plus parking at the long-term rate for the duration of the trip.
• Expenses in excess of the stated amount will not be covered by AUA. Personal expenses for discretionary items (fitness center, golf, tours, tennis, valet, movies, and other personal services) will not be reimbursed. Family and guest expenses are not reimbursed.
• All expenses (receipts included) must be submitted prior to the end of the same calendar year that the course was attended.

Honoraria

Instructional Course Offering: (1) Course Director – $1,500

APP Course Offering: (2) Faculty – $500/each

Contact Us