Moderated Poster Sessions - AUA Annual Meeting


Moderated Poster Sessions

AUA2023 – Speakers

Thank you for your participation in the AUA2023 Annual Meeting as a Moderated Poster presenter. Poster sessions are designed to allow the author to explain and illustrate their concepts, techniques, or research findings more visually than a podium address. Authors are expected to be present during the entire session, which will be moderated.

Poster Format

  1. Each poster presenter is required to pre-submit 2 slides (maximum) for the oral portion of their presentation:
    • 1 abstract data (this slide is typically a replica of the abstract poster, the written abstract, or the most important information from the abstract/poster the presenter plans to highlight)
    • 1 research summary (this slide is meant to highlight any of the research/methods used in obtaining the data for the abstract) to be shown during their 1-minute presentation (see A/V requirements below).
    • A cover slide with the abstract title is permitted and will not count towards the 2-slide maximum. Given the brief time allotment for presentation, disclosure slide(s) are not needed.)
  2. During the session, each presenter will have 1 minute to present and 2 minutes for discussion.
  3. The moderators will provide a 5-10 minute summary of the session at the conclusion of the session and choose a "Best Poster" for the session.

return to top

Presentation Schedules

30 minutes prior to session start

Installation of posters in session room

First 30 minutes of session

Presenters stand by posters while roving moderators ask questions

Next 85 minutes

1-minute presentation followed by a 2-minute question and answer period for each presenter

Last 5 minutes

Moderator session summary

Session Concludes

Remove posters (*any posters left behind at the end of the session will be discarded)

return to top

Printing and Picking Up Your Poster

Mira Digital Publishing is offering special pricing on poster printing services, including the convenience of shipping your poster directly to the Convention Center for an on-site delivery fee of $25.00. The cost to print the poster is as follows:

  • 60" x 42" (152cm x 107cm) – $80.00
  • 66" x 36" (168cm x 91cm) – $80.00
  • 72" x 36" (183cm x 91cm) – $90.00
  • 72" x 42" (183cm x 107cm) – $90.00

Please visit Mira Digital to upload and/or print your poster.

After logging on to the site, click the "Upload File" link next to your submission title to begin and then select "Submit File and Print." If you have already uploaded your file for online viewing you will click the link called "Print this Poster" under the action column to begin the purchase process.

The deadline for uploading your poster file, for print by Mira, is April 7, 2023, at 5 p.m. Eastern.

Poster Pickup

If you choose to have your poster shipped directly to the conference, printed posters are available for pick-up at the McCormick Place Convention Center.

Hours of Operation – Poster Pick-Up Kiosk
On-site Contact Information: 312-791-6703

Friday, April 28

6:30 a.m.-4:30 p.m.

Saturday, April 29

6:30 a.m.-4:30 p.m.

Sunday, April 30

6:30 a.m.-4:30 p.m.

Monday, May 1

6:30 a.m.-11 a.m.

After logging on to the site, click the "Upload File" link next to your submission title to being and then selected "Submit File and Return Home."


If you require further assistance with poster printing, please call Mira's Tech Support line at 866-341-9589 between the hours of 8 a.m. and 5 p.m., Central Time (14:00 to 23:00 GMT), Monday through Friday. This is a U.S. number. If you have any questions regarding your presentation, please email

return to top

Poster Set-Up

  • Posters will be set up in the session rooms and grouped by topic
  • See the A/V technician or badge scanner attendant to find out which board to hang your poster
  • Each poster has been assigned a publication number (example MP01-01, MP29-19) – you can locate this number on the Conference Harvester or by contacting
  • The abstract number should be displayed on your poster
  • Posters must be removed at the end of each session
  • AUA is not responsible for posters that are not promptly removed
  • Supplemental materials are not required, but you may provide information sheets to fellow conference attendees. Please remove these materials once you have completed your presentation
  • AUA is not responsible for supplemental materials that are not promptly removed

Equipment Provided

The AUA will provide the following during the session:

  1. One 4' high by 8' long tackboard mounted on a frame
  2. Pushpins (please leave pushpins on board at the conclusion of your session)

return to top

Poster Preparation Tips

  • DO indicate the abstract number, title of the presentation and its authors. The lettering should be at least 1" high
  • DO use block lettering (at least ½" high) for other portions of your presentation to add emphasis and easy readability
  • DO use large typescript (using Bulletin type font) if posting a copy of your abstract
  • DO keep illustrative material simple in using charts, graphs, drawings and pictures. Remember that illustrations must be viewed from 3 to 5 feet
  • DO use matte (silk) finish for photographs. This will help diminish glare
  • DO number each piece and put in place sequentially
  • DO make captions brief, levels few and both clear
  • DO make posters as self-explanatory as possible
  • DO provide descriptive handouts if useful to attendees
  • DO NOT mount abstracts on heavy board (this does not hang properly)
  • DO NOT be overly ornate or artsy (this distracts from impact of your information)
  • DO NOT use projection equipment (no electricity or equipment will be supplied)
  • DO NOT use trans illumination (poster sessions are just what they mean)
  • DO NOT write or paint on the tackboard used as background for your poster (someone will be using the tackboard after you)
  • DO NOT use sticky tape to mount poster material (this will damage the board; pushpins will be provided)
  • DO NOT make posters elaborate or costly, although it is necessary for posters to be made professionally
  • DO NOT consider posters as scientific exhibits (poster sessions consist of presentations that will be more effective using this format)

Some color combinations that provide better contrast are:

  1. Black on yellow
  2. Black on orange
  3. Green on white
  4. Red on white
  5. White on black

A suggested arrangement for easy viewing is illustrated below:

Suggested Poster Arrangement Illustration

If you have questions not answered in the FAQs, please contact

Upload Your Presentation

Presentations can be submitted in advance of the meeting via the Conference Harvester (email with login information to be sent out in late-March 2023) or onsite in Chicago at the Speaker Ready Room.

return to top

Frequently Asked Questions