Network Drives

Network Drives – This includes any folders and directories located on one of our office servers and other custom mapped network paths. Save all important files to one of your mapped network drives.

H: – The H: drive is a shortcut to your personal folder.  Within your H: drive you can create, edit, and delete new folders as you please.

G: - Public folders are accessible to everyone. There are certain folders/files that may require higher privileges to access.

I: – The I: drive is used for interdepartmental sharing and public resources for AUA employees. It stores things such as forms, public files, and project files used by multiple departments or employees. The I: drive is also used for sharing files with other employees that are too large to email.

Local Drives – This includes any folders and directories located on the hard drive of your computer or attached to your physical device.

C: – Your computer’s local drive stores all the application software and registry files for your computer and programs to function properly. Some common directories located on your C: drive are Documents, Downloads, Music, Pictures, etc.

DO NOT save anything work related to the C: drive. This includes Documents, Downloads, etc.  These drives are not backed up, and any files saved on your local computer are at risk of being lost if your device fails. All files on network drives are backed up daily and can be restored in the event of failure.

Do not save incriminating or illegal content to any drive

Downloaded Files

Use 1 of these 3 methods to locate your downloaded files:

1. Select File Explorer from the taskbar, or press the Windows logo key E.
2. Under Quick access, select Downloads.
3. You can also find your Downloads folder under This PC.

OneDrive

You can either create a file then save it to your OneDrive folder OR you can log into Office 365 and start the document there. Once you have the document saved in OneDrive, you then can control how and when you share it. By default, all your files and folders are private until you change their settings.

Creating Files via OneDrive

After logging into Office 365, click the OneDrive icon to go to your OneDrive space.

Viewing Files

To see all your folders and files, Click Documents on the left-hand menu.

Creating Folders

To make a new folder:

• Open the section or folder you want the new folder in
• Click the new document link
• Select New folder from the menu
• In the Create a new folder window, type a name for the folder in the Name box
• Finally, click Save.

Creating a new File Using Microsoft Office Programs

You can use your installed Microsoft Office programs by selecting the section or folder you want the new document in and clicking the new document link.

• Select the type of document you want to create from the menu
• In the Create document window, type a name for the document in the Name box
• Finally click Ok

The document will now open in the appropriate program.

Uploading Files

To upload a file:

• Open the folder or section you want to add the file to and then click the Files tab in the top left of the window
• Click the Upload
• In the Add a document window, click the Choose File button
• Select the document you want to upload.
• Finally, click Open

Sharing Files via OneDrive

To access the Share function:

• Choose a file in the OneDrive list
• Click the three dots to the right of the file (or click the Share menu at the top of the file listing).

Permission Levels in OneDrive

When you share a file or folder, there are many options to control who can access the file, and what they can do with it.

• Allow editing – When you share items with this type of link, people can edit files, and can add files in a shared folder if they're signed in with a Microsoft account. Recipients can forward the link, change the list of people sharing the files or folder, and change permissions for recipients. If you're sharing a folder, people with Edit permissions can copy, move, edit, rename, share, and delete anything in the folder.
  Unchecking this box means that people can view, copy, or download your items without signing in. They can also forward the link to other people. However, they cannot make change to the version on your OneDrive.
  By default, Allow editing is turned on.
• Set expiration date- The link will only work until the date you set. After that, the link will be invalid, and you will need to create a new link for users requiring access to your file or folder.
• Set password – When a user clicks the link, they will be prompted to enter a password before they can access the file. You'll need to provide this password separately to users.
• Anyone – gives access to anyone who receives this link, whether they receive it directly from you or forwarded from someone else. This may include people outside of your organization.
• People in Your Organization – gives anyone who has the link access to the file, whether they receive it directly from you or forwarded from someone else.
• People with existing access – can be used by people who already have access to the document or folder. It does not change the permissions on the item. Use this if you just want to send a link to somebody who already has access.
• Specific people – gives access only to the people you specify, although other people may already have access. If people forward the sharing invitation, only people who already have access to the item will be able to use the link.

Managing Access

• Right click on the file that you wish to edit.
• From the drop-down menu. Click on “Manage Access”. This will open the Manage Access pane on the right-hand side of your screen.
• Click the arrow icon next to individual names to change that person’s permission settings or stop sharing privileges for them.

TEAMS Files and Folders

Download a File

1. Click the File(s) that you want to download, which highlights in gray when they are
2. Options will appear at the Click Download.

Create a new Folder

1. Open the Files Tab in your
2. Click New. A drop-down list will appear
3. Select Folder.
4. Name the folder
5. Click Create.

Upload a File

1. Open the Files Tab in your
2. Click the Upload button located under the channel name at the top of the
3. Select the files(s) on your computer that you would like to
4. Clic Open.

Create a new File within Teams

1. Open the Files Tab in your
2. Click New. A drop-down list will
3. Select one of the File Options to
4. Name the file
5. Click Create. The file automatically
6. Add text to your Changes will save automatically.
7. Click the Close button at the top of the screen to

Rename a File

1. Click the File, which highlights in purple, and adds a checkmark to the left of the
2. Click the Rename button at the
3. Type a new name in the
4. Click anywhere on the screen to save the new

Deleting Files and Folders

1. Click the File or Folder you would like to delete, which highlights it in purple and adds a checkmark to the
2. Additional options appear at the Click Delete.
3. Click Confirm.

File Restoration

To request that a file be restore that was lost or damaged. Submit a ticket that contains the last location of the file that was deleted with the date to IT HelpDesk, and we will work on restoring the data.